Amy Ruth’s Group Policies
~Twenty people or more~

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Family Style Parameters                                                    
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Groups of 20 or more up to 74 people. Amounts outside of this range need to be cleared by the Catering Manager.
 
Available 7 Days a Week. However, on Saturday or Sunday bookings are limited to the hours of 9am-11am, 4pm-6pm, or after 8pm.

Delux Plan: Customers choose two entrees, three sides, a beverage and one dessert from our Group Menu.

Basic Plan: Customers choose one entree, two sides, a beverage and one dessert from our Group Menu

* Family Style Pricing Exceptions
 Extra side $3.00 per person, Extra entrée $5.00 per person, Minus Dessert (-$ 2.00 per person)

Bus Tours - over 40 people receive 2 complimentary meals, one for the bus driver and one for the tour guide.

Group a la Carte Parameters                                               
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Groups of 20 or more up to 35 people. Amounts outside of this range need to be cleared by the Catering Manager.

Available Monday through Friday. Weekend bookings must be cleared by the Catering Manger

Amy Ruth’s Group a la carte allows parties to create their own individual dinner. Customers choose one entrée, two sides and a beverage from our Group Menu.

* Group a la Carte Pricing Exceptions
 Fixed budget
$16.95 per person minus dessert. (1Entrée, 2 Sides, Beverage)

Additional entrees and sides will not be covered by the group rate and will be charged separately as regular menu items the day of the event.

Bus Tours - over 30 people receive a complimentary dinner for either the driver or the tour guide.

Buffet Style Parameters                        
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Groups of 30 or more with a maximum limit of 74. Amounts outside of this range need to be cleared by the catering manager.
Available Monday through Friday. Weekend bookings must be cleared by the Catering Manger

Amy Ruth’s Buffet Style allows parties to create their own buffet selections from our Party Platter menu. There are two buffet options which allow flexibility in pricing.

Fixed Buffet Style – Food quantities are guaranteed. Customer chooses 1-2 entrees and 2-3 sides with dessert and beverage

* Fixed Buffet Style Pricing Exceptions
 Extra side $3.00 per person, Extra entrée $5.00 per person, Minus Dessert (-$ 2.00 per person)

Bus Tours over 30 people receive a complimentary dinner for either the driver or the tour guide.
Bus Tours over 40 people receive 2 complimentary meals, one for the bus driver and one for the tour guide.

Customer Choice Buffet Style – Food quantities are not guaranteed. Customer chooses entrees and sides from the Party Platter Menu with the option of dessert and beverage from the Group Menu.

* Customer Choice Buffet Style Pricing subject to customer’s food item and quantity selection.

Classic Home Style Breakfast Parameters                               
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Groups of 20 or more with a maximum limit of 74. Amounts outside of this range need to be cleared by the catering manager.
Available 7 Days a Week between the  hours of  8am-11am.

Amy Ruth’s Classic Home Style Breakfast allows parties to choose 2 meats and 2 sides from our Group Breakfast menu. The Classic Home Style Breakfast Package is served as a buffet with homemade biscuits, coffee and assorted juices.

Banquet & Catering Hall
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Amy Ruth’s has a beautiful Banquet and Catering Hall available for your private events. Our room can comfortably accommodate up to 74 people for your party or event and can be decorated to your specifications (decorating fees applicable).

Private Events Pricing
Monday – Thursday $250 per hour
Friday – Sunday $350 per hour

*Amy Ruth’s food must be purchased in conjunction with private event booking ($500 minimum during weekdays and $1000 minimum during weekends).

            All groups must have parties of twenty or more in order to get the group prices.

If there is an increase or decrease in group size, adjustments will be made to reflect the higher or lower amount. Decreases in party size must be approved by the Catering Manager at least 24 hours prior to the event. Otherwise, the original contract pricing will stand. Group head count reductions below twenty run the risk of forfeiting their reservation status.

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Tax & Gratuity
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All groups will be charged applicable New York City and State taxes (.08875% unless they are tax exempt) and a 20% gratuity. If the group is tax exempt, they must provide a tax exempt certificate. 

Group Deposits
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Amy Ruth’s requires a 50% deposit of the contract total in order to reserve the date and time for an event. Soft reservations (no deposit) can only be made with approval from the Catering Manager.

Forms of Payment
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Amy Ruth’s accepts all major credit cards, money orders, certified checks and, of course cash (USD). We are also happy to accept company checks up to 7 days in advance of an event (no personal checks).

Reservation Holds
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On the day of your arrival, reservations will be held for 15 minutes.  Late groups will be subject to first come first served seating at the manager’s discretion. 

Cancellations & Changes
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All cancellations and changes to contracts must be received at least 48 hours prior to the event in order to receive a deposit refund. If a deposit refund is granted, a 10% Administrative Fee will be charged and the other 90% of your deposit will be returned by check. The withheld 10% administrative fee can be used towards future catering events.

Group Dinning Time Allotment
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The standard time allotment for the average Family Style, Buffet and Breakfast group is a maximum of one hour and a half.  The Group a La Carte time allotment is also a maximum of an hour and a half. If groups exceed these time allotments they are subject to additional charges (please refer to private event rates). 

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Amy Ruth’s Off Site Catering Policies

Delivery & Service Charges
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A $500 minimum order is required for delivery consideration.
A delivery charge of 10% ($50 min.) is included on all orders in Manhattan. *Additional charges may apply to deliveries to lower Manhattan and areas outside of Manhattan.

Orders requesting Set-Up will be charged a 5% Set-Up fee which covers materials and labor. Additional Charges may apply for various additional services and equipment.

Deposits & Payments
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To confirm catering orders, Amy Ruth’s requires a 50% deposit of the contract total. The balance must be paid 48 hours prior to the event. For orders under $150 we can waive the deposit requirement and assign the order Pay Upon Arrival status. All Pay Upon Arrival orders must be approved by the Catering Manager.

Tax
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All orders will be charged applicable New York City and State taxes (8.875%). Tax exempt organizations must provide a copy of their tax exempt certificate with their final payment in order to receive exemption.

Forms of Payment
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Cancellations & Changes
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Cancellations and changes to catering contracts must be received at least 48 hours before the event. A 10% Administrative Fee will be charged and the other 90% of your deposit will be returned by check. The 10% administrative fee can be used towards future catering. All cancellations less than 48 hours before the event date will result in the customer’s forfeiting their entire 50% deposit.

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STANDARD CONTRACT TERMS

1. Amy Ruth’s shall prepare the agreed upon menu attached to this contract on the date and time set out on the face of this contract.
2. Client agrees to pay a 50% deposit upon execution of this contract, to reserve space and services for the event date.  The deposit will be applied to the total contract price.
3.  The contract balance must be paid in full (by the client or his/her agent) at event end (directly after dessert is served or there about).  Payment may be made in cash, cashier’s check, money order, or credit card (American Express, Master Card, Visa, Diners Club or Discover Card) payable to Amy Ruth’s Restaurant.  All applicable sales tax (8.875%) and gratuity (20%) will be added to the contract price.
4. Client agrees to confirm the final guest count and menu selections at least 7 business days before event date (bus tours must give 21 business days notice). Increases in guest count or changes to menu are subject to approval and will be charged the per person rate.
5. Clients are not entitled to take any food or beverage product off premise. Desserts are a possible exception but must be declared prior to the event.
6. If staff is provided for an external event, client accepts responsibility for overtime pay should event time be extended by client.
7. Client accepts full responsibility for the actions of his/her guests and any damage that may occur to the building as well as real property and if applicable will keep children (minors) supervised for the duration of the event.
8. No staples, tape, nails, screws etc. may be used to hang or display decorations by client.  All décor changes must be approved prior to event date by Amy Ruth’s and listed within the contract.
9. Client agrees that if their event is booked during the month of December, the Christmas decorations indoor and outdoor will not be removed for their event.
10.  On the event date, your reservation will be held for 15 minutes (unless you have paid for private room rental) at such time you will become subject to “first come first serve” status and seated at managers discretion.  You must have at least 80% of your total guest count present to be seated.
11.  All cancellations and changes to this contract must be received and approved at least 48 hours prior to event date to receive a deposit refund.  A 10% administrative fee will be held (from date of receipt) and the balance returned via check within 7 business days.  All cancellations less than 48 hours of event date and time will result in forfeiture of entire deposit.